Executive Assistant
Hybrid, Glasgow
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If you're looking for a dynamic, fulfilling career with flexibility and a world-class employee experience, you'll find it here. We're recognized around the world for our inclusive, meaningful culture and innovative technologies by organizations like Fast Company, Forbes, Newsweek and more.
About the job
We are looking for an Executive Assistant to support our Vice President of R&D in a dynamic, fast‑paced global environment. In this role, you will act as a trusted partner, ensuring seamless coordination across strategy, operations, and day‑to‑day priorities. You will play a key part in keeping the VP organized, informed, and focused by managing schedules, communications, meetings, and cross‑functional workflows. This is an exciting opportunity for someone who thrives in a high‑responsibility support role, enjoys working with senior stakeholders, and is passionate about enabling the success of a global R&D organization.
As an Executive Assistant, you will:
- Manage the VP’s calendar strategically, resolving conflicts, protecting focus time, planning ahead, and designing days that optimize preparation time, energy levels, and overall effectiveness.
- Act as a communication gatekeeper, filtering and prioritizing emails, calls, and messages, drafting responses when needed, and ensuring only essential items reach the VP.
- Coordinate complex travel and logistics, including flights, visas, time zones, ground transport, detailed itineraries, and processing expenses.
- Handle full meeting preparation, from agenda-setting and briefing materials to note‑taking, action tracking, and post‑meeting follow‑up.
- Support project coordination, tracking deliverables, timelines, and stakeholder alignment to help keep strategic initiatives on track.
- Assist with financial oversight, including expense management, invoice processing, budget tracking, and preparing inputs for leadership or board reviews.
- Serve as a liaison between the VP and internal teams, maintaining strong communication flow, sensing organizational dynamics, and helping resolve issues early.
- Plan and execute executive‑level events, such as board dinners, leadership offsites, and high‑visibility internal gatherings.
- Embrace curiosity, passion, authenticity and accountability. These are our values and influence everything we do.
Required qualifications
- Years of experience supporting senior leaders or executives in a fast‑paced, international environment.
- Exceptional organizational and time‑management skills, with the ability to anticipate needs and proactively prepare information, materials, and time buffers before the VP even asks.
- High level of discretion and professionalism, with the ability to handle confidential business and personal information with absolute trustworthiness.
- Strong communication skills, including the ability to draft clear, concise messages and represent the VP professionally with internal and external stakeholders.
- Proven experience managing complex calendars, coordinating international travel, and handling logistics with accuracy and foresight.
- Advanced proficiency with productivity and collaboration tools such as Microsoft Office, SharePoint, and Confluence.
- Strong problem‑solving skills with a proactive, solutions‑oriented mindset.
- Fluency in English; additional languages are a plus.
You are welcome here.
At SAS, it’s not about fitting into our culture – it’s about adding to it. We believe our people make the difference. Our inclusive workforce brings together unique talents and inspires teams to create amazing software that reflects the diversity of our users and customers.
Additional Information
SAS is an equal opportunity employer. All qualified applicants are considered for employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, disability status, protected veteran status or any other characteristic protected by law.
Job level will be determined based on the applicant's education, skills, and experience. Resumes may be considered in the order they are received. SAS employees performing certain job functions may require access to technology or software subject to export or import regulations. To comply with these regulations, SAS may obtain nationality or citizenship information from applicants for employment. SAS collects this information solely for trade law compliance purposes and does not use it to discriminate unfairly in the hiring process.
SAS only sends emails from verified “sas.com” email addresses and never asks for sensitive, personal information or money. If you have any doubts about the authenticity of any type of communication from, or on behalf of SAS, please contact Recruitingsupport@sas.com.
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